Pre-loans box & live digital session information

Please ensure you read and follow our procedures for our loans box bookings and our loans box and live digital session delivery. If you have any queries please do not hesitate to contact the Learning Assistant via email sophie.watt@oldham.gov.uk or through Firstclass.


COLLECTING YOUR LOANS BOX

  • Our school loans boxes are H105, W50, D50cm.
  • All loans boxes collected from Gallery Oldham are COVID-secure having undergone a 72-hour quarantine prior to your collection.
  • Please put on a mask or face covering (covering both your nose and mouth) before entering the building.
  • Please sanitise your hands on entering the building.
  • Please head to the Gallery Information pod by the lift on your right as you enter the building, where you will be greeted by a member of our team.
  • You will be asked to scan in using the NHS Test & Trace QR code with your mobile device.
  • To find out more about the app and how to use it, please visit covid19.nhs.uk/
  • If you can’t scan in on the QR code, you can leave your contact details with us as part of our check in process and we’ll happily sort this bit out for you! 
  • A member of our team will bring out your loans box to you.
  • We will have a hardcopy of your Loans Box Confirmation Form (page 2), on which they will write down your name, the date and time of collection, and their name.
  • After this final step you can take the loans box away with you.

HANDLING YOUR LOANS BOX

To ensure that our objects are well looked after, we ask you to remember that they are fragile, and to observe the following guidelines:

  • Please wash and sanitise your hands before opening the box.
  • Please make sure that pupils wash and sanitise their hands before and after handling the objects.
  • In advance of your lesson read the contents list (£50 loans boxes also have additional historical information), to decide how you will use the loans box (please make a note of heavy/sharp and/or fragile objects).
  • Please note how the box is packed when you receive it so it can be returned in the same condition.
  • Please remove jewellery e.g. bracelets and large rings to avoid scuffing or scratching any objects.
  • Please make sure that all food and drink is put away before handling the objects, and that the objects are not kept on the same table as any food or drink.
  • Unpack over a large, clean, empty and stable surface.
  • Use both hands to pick up the objects.
  • Always pick up the whole body of the object – handles and spouts may not always be robust.
  • Children should be supervised when handling the objects in a calm and positive environment – ideally, they should be seated at a table or on the floor to avoid breakages.
  • Children should be told to handle only one object at a time.
  • Objects should be held firmly, but not squashed.
  • After use, re-pack the box carefully, using the bubble wrap provided to protect the objects. Please put heavy items at the bottom of the box and lighter fragile items near the top.
  • Please ensure the box lid is attached securely.

Please note: If you have booked one of our loans boxes with a live digital workshop the Gallery Oldham workshop facilitator will discuss some of the contents with your class. However, we suggest that you allow your pupils to explore the loans box in advance of your session to encourage your pupils’ curiosity. They could perhaps write down some questions about the objects which they could ask the facilitator on the day.


LIVE DIGITAL SESSION

If you have booked a loans box with a live digital session, you will receive a Zoom link with a Meeting ID and Passcode within your Confirmation Form. There will also be a hard copy of these details within your loans box.

A Digital Lesson Plan for your session will be emailed to you. This will include:

  • a breakdown of the session
  • a materials list with substitutes depending on what you have access to
  • a set of on-the-day session requirements for you to support the live workshop

Live Digital Sessions are booked for a duration of 1 hour 15 minutes; with 15 minutes for set-up and 1 hour delivery. However, as soon as everything is ready we can get started!

Please ensure you read in advance and adhere to our Digital Engagement Schools Code of Conduct.


LOANS BOX FILMS

If you have booked one of our National Curriculum focused loans boxes you will receive via email a link to a topic video on our YouTube page. Follow a step-by-step guide to doing a creative activity with your class!

Please do not share the link with schools who have not paid for a loans box.


PHOTOGRAPHY CONSENT

We would love to see photos of your pupils exploring our loans boxes, as well as the work they complete during live sessions. If you are able to provide Gallery Oldham with photography consent for your class, please complete a Schools Photo Permission Form and send it to sophie.watt@oldham.gov.uk along with your photos.


RETURNING YOUR LOANS BOX

  • Please put on a mask or face covering (covering both your nose and mouth) before entering the building.
  • Please sanitise your hands on entering the building.
  • Please head to the Gallery Information pod by the lift on your right as you enter the building, where you will be greeted by a member of our team.
  • You will be asked to scan in using the NHS Test & Trace QR code with your mobile device.
  • To find out more about the app and how to use it, please visit covid19.nhs.uk/
  • If you can’t scan in on the QR code, you can leave your contact details with us as part of our check in process and we’ll happily sort this bit out for you! 
  • The Gallery Oldham staff member will receive the loans box from you.
  • The Gallery Oldham staff member will have a hardcopy of your Loans Box Confirmation Form (page 2), on which they will write down your name, the date and time of return, and their name.
  • Please let us know at this point if anything is broken or missing. You won’t be in any trouble! We realise that these things sometimes happen, and your honesty will ensure the box is ready to go out in good condition after quarantine to another school.

OUR QUARANTINE PROCESS

  • Once loan boxes have been returned, they are placed in our quarantine area for 72 hours.
  • After 72 hours have passed the Learning Assistant checks the contents wearing gloves and a mask and repacks the artefacts.
  • Once the box is repacked, the lid is attached, and the loans box is moved by a Gallery Oldham staff member wearing gloves and a mask to our COVID-secure area.
  • Once the box is here, it is safe to use and is ready to be collected for its next booking.

If you have any queries or require any further information about your loans box booking and/or its safe use, please contact sophie.watt@oldham.gov.uk.


TOPIC BOOKS BOX

Oldham Library is housed in the same building as Gallery Oldham. It may be possible to provide a topic books box containing relevant books and session resources to accompany your Gallery Oldham loans box. Topic books boxes are quarantined for 72 hours after use.

If you have any queries or require any further information about your Oldham Library topic books box and/or their safe use, please contact sophie.watt@oldham.gov.uk.